If you’re planning a big event it can be easy to lose track of what you have done and what you still have left to do. You’ll need to find a venue, invite guests, organise food, arrange entertainment and more, it can be overwhelming. To help you plan the perfect event, without any mishaps I have shared some top tips for organising the perfect event below.
Write a list
If you’re planning a big event it can be so easy to lose track of what you have one and what you have left to do. Writing a checklist will let you see at a glance what you have already organised and what you still need to organise.
Finding a venue
This is an obvious one, but one of the first things you will want to do is find the perfect venue. Venues can be booked up months in advance and the last thing you want is to send out invites with a date and venue, only to have to change it at the last minute. If you’re hosting an event in London, then take a look at one-events.co.uk who offer award winning spaces and venues in London.
Not every event will have entertainment, but if you choose to have any form of entertainment make sure they are reputable and you can see reviews from previous customers so you can have peace of mind that they will turn up and do a good job.
Stick to your budget
We all wish we had an endless pot of gold or money tree in our garden, but when it comes to event planning there’s usually a budget to stick to. Don’t be afraid of negotiation, whether it be for the venue, food, invites, accessories or anything else you need or the event. Most companies will agree to a discount, especially if you are spending a lot of money, it’s always worth a shot.
Send out invitations
Whether you choose to send invites by post, e-mail or text it’s important to give people plenty of notice. Remember to include all of the necessary details, such as date, venue, dress code and your contact details for people to rsvp.
Check, check and check again
You can never confirm things too many times. Even if you have confirmed details with the venue, catering and guest don’t be scared to confirm again a week or 5 days before to make sure everything is one track. This will give you time to find alternatives or fix any issues if any arise.
Have a backup plan
Nobody likes to think of the what if’s, but, if you’ve planned an event the last thing you want is for it to be ruined by the unexpected. This could be extra guests, an error with catering or even the weather. Having a backup plan will put your mind at rest and let you relax, knowing that you have a plan should something go wrong.